Safety & Security of Documents:
Your records are in-housed in dedicated records centers. Will Ensure site operates a strict security policy, all staff are full-time, vetted, and trained in all aspects of their jobs as well as the requirements of data protection.
Retrieval & Refiling:
Retrieving hard copy items (cartons, files or documents) couldn’t be easier. Requests can be received via our web ordering system and deliveries arranged on a schedule, or specific day service. Electronic records or copies of originals can be scanned back and sent via SFTP or Email.
Once you are clear on the designation of active and inactive files within your information management architecture, it is possible to operate an efficient file management system remotely.
USP’s file management system provides convenient and efficient access to information stored within your archive. The system is easily serviced, indexing and storing files simply. All in all, it makes for faster searching and successful location of the information you need.
USP’s file management offers improvements in productivity and response times
Indexing and Data Capturing:
Each file is added to the archive through file level entry screens. Users insert required control data and the system captures mandatory information, ensuring integrity of the data and consistency throughout the system. Individual files are given a unique bar-code and indexed onto the system. This creates a comprehensive listing of the file for later search and retrieval.